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The following information outlines the steps Auburn University faculty, students and staff must take when planning foreign travel for university business or otherwise under support from Auburn University.
You will need:
You will need to know about:
The Clerk of Circuit Court at the Lee County Justice Center (near the Tiger Town shopping area) accepts applications and fees for passports. Be sure to bring two passport photos and the identity documents described in the State Department page below. You also can apply for a passport at the Waverly, AL post office.
U.S. State Department Passport Services describes the requirements, procedure and fees for obtaining a new passport, renewing a passport, adding pages, reporting a lost or stolen passport, etc.
Unless special services are used, passports are normally issued in three months.
Visa Links are here. Some embassies have several U.S. locations; this is because some foreign embassies have divided the United States into specific jurisdictions for their various offices. For example,
The Consulate for the Peoples Republic of China in Houston, Texas, has jurisdiction for Alabama. If given several embassy locations, choose the one nearest to Alabama to determine if we are in their jurisdiction. OIA often uses an expeditor such as BCV Visa to obtain the Chinese visa. Most AU travel will require the "F no-business" visa of the 16 types that are available.
Brazil requires a visa for U.S. visitors; the Atlanta Consulate covers Alabama.
Apply here for a Vietnam visa.
Uganda, Kenya, and Rwanda (for examples) will issue visas at airports or border crossings; Ghana (for example) requires that a visa be obtained in advance. Each country has its own policy and the policy depends on the source and kind of passport you are holding.
Once you have selected the appropriate consulate, please review the requirements for visa application. These requirements can include the documentation required (application, photo, airline ticket itinerary, etc.), the cost and method of payment, the manner in which the visa section will receive the information (either by mail or in person) and how they will process the visa.
Follow each consulate's procedures strictly to assure that your visa is processed promptly. If your trip is imminent, you can use a firm that provides visa services (called an expediter) that can shorten the time. Call 334-844-9210 and ask for guidance.
MEDEX provides emergency medical assistance to all Auburn University students and all employees who travel abroad on Auburn University business. The agreement is administered by the Office of International Education. When your RAT is approved, you are automatically covered by MEDEX.
MEDEX insurance is provided by Auburn University as an employee benefit, so there is no cost to the traveler unless additional coverage is purchased for family members who may accompany an AU employee on an international business trip.
Benefits include: Emergency medical evacuations, repatriation of remains, transportation to join a hospitalized member, medical and dental referrals worldwide to English speaking health care providers, case managers to review the traveler’s case while they are hospitalized abroad, political security evacuations, transportation after political and security evacuations and many other services listed on the MEDEX card. MEDEX also has a major medical portion called Global Benefits.
Information concerning the MEDEX agreement is available online or contact Deborah Weiss in the Office of International Education at 334-844-5007.
International travel funded by U.S. federal funds typically requires travelers to follow regulations requiring the use of U.S. air carriers, but new agreements relax these rules, particularly for Europe and Australia. Otherwise, the rules require that U.S. flag carriers be used whenever possible or the federal agency will not allow the expenditure.
Travel warnings are issued when the U.S. State Department decides, based on all relevant information, to recommend that Americans avoid travel to a certain country.
Countries where travel is NOT recommended will have Travel Warnings as well as Consular Information Sheets. These contain the latest information concerning Travel Warnings and Public Announcements as they are issued in addition to other security-related issues.
Check these sites regularly when you are planning international travel.
CDC Travel Health Information by Country will help you determine the need for vaccinations and other medical precautions (malaria, etc.) for the country of destination.
You may obtain yellow fever and other vaccinations, as well as malaria prophylaxis at the AU Medical Clinic.
The U.S. State Department provide comprehensive information links about health, security and other matters that help you plan international travel.
Last Updated: September 09, 2014